Posted By Alan Donald @ Oct 23rd 2012 9:14am In: Real Estate


The Alan Donald Real Estate Team is looking to hire a half-time executive assistant to grow business to the next level.  

Primary Functions include:

  1. Build, implement and manage all systems for sellers, buyers, lead generation, database management, information management and back office support
  2. Oversee all contracts from signing through closing, including coordination of inspectors, trade service people, insurance providers, attorneys and lenders
  3. Be the first point of contact in handling customer inquiries or complaints (real estate license is a plus but not essential)
  1. Maintain financial systems, including maintaining the books, paying  bills, assuring the collection of commissions, maintaining the budget, and generating financial reports
  1. Create and maintain an operations manual that documents all systems and standards
  1. Responsible for hiring, training, consulting, and holding accountable future  administrative team members
  2. Coordinate the purchase, installation, and maintenance of all office equipment, signs and lockboxes
  3. Coordinate and perform lead generation activities including online advertising, blogging and website maintenance


Regular Work Activities What are the most frequent and essential work activities in this job?

    • System development, implementation, and management
    • Information  & database management
    • Oversight of contracts through closing
    • Customer/vendor relations
    • Bookkeeping
    • Lead generation management

Key Skills What behavioral traits, attitudes, and skills are required?

  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Bookkeeping and record keeping skills
  • Calm under pressure(but assertive)
  • Learning based, self-starter, who can work under minimum supervision, once trained
  • Service-based attitude, able to deal with diverse base of clients, agents  and vendors
  • Proven ability to succeed
  • Great ability to focus on tasks and manage time
  • Concerned about doing things the right way



Preferred Additional Skills

  • Spanish language
  • Comfortable with online marketing – familiar with Facebook, LinkedIn, Pinterest, blogging
  • Familiar with database management and customer relationship management systems

People Contact and Interactions What are the primary people contacts in this job?

    • Lead Agent – daily
    • Agent Team– daily
    • Administrative Team (as appropriate to team structure) – daily
    • Buyers/Sellers/Vendors – as appropriate


Qualifications / Experience


The ideal candidate must have a college degree and at least 5 years’ experience as a paralegal, executive assistant or loan processor.


 He or she would have excelled in a multi-tasking, demanding, professional environment requiring attention to detail and time management skills.  


Other Information

  • Initial hire will be for 20 hours a week, with the potential of going full time.
  • Initial remuneration will depend on experience, in the range of $14-$18/hr.



Please send resume and cover letter in PDF format to:



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